Whitby FanCon – Presenter Application

Overview

Whitby FanCon is organized and hosted by the Whitby Public Library to celebrate and promote comics and graphic novels and their creators. This festival has a local, literary focus and is geared towards Whitby residents of all ages. Children, teens and adults are encouraged to attend our FanCon and in so being, all exhibits, programs and activities related to Whitby FanCon must be in good taste, non-discriminatory in nature and must refrain from promoting any religious or political doctrine. The Whitby Public Library, at its sole discretion, reserves the right to ensure content is in keeping with the theme and nature of the event.

Whitby FanCon will consist of interactive programs and exhibitors on Saturday, October 5, 2024.


Event Details

Location: Central Library, 405 Dundas Street West, Whitby, ON, L1N 6A1

Date: Saturday, October 5, 2024, 10:00 a.m. 4:00 p.m.

Presenter are required to arrive at least 30 minutes in advance of your program and check-in with event staff. Staff and volunteers will be on hand to help direct you and assist when possible. 

Your library staff contact for this event is:

Shelby Moffatt and Erin Wilson | Phone: 905 668-6531 ext. 2007 | outreach@whitbylibrary.ca


Presenter Information


Presentation Information

Program Presenters will deliver a 45-minute to 1-hour program during the event. Cosplayers are welcome to attend, roam around, and take pictures with event attendees. You are welcome to do both. 

If you are planning to host a program please provide a proposed title and a brief description of your presentation. If you're planning to cosplay at our event, we'd love to hear about your cosplay. Please provide a description. Your input helps us ensure that your participation aligns seamlessly with the event's goals and themes. Be succinct yet informative, giving attendees a clear idea of what to expect from your presentation or cosplay activity.

 Promotion may include, but is not limited to, the library’s  program guide and social media channels.

Presenter Responsibilities

The Program Presenter agrees to:
  • Arrive at least 30 minute in advance of your program and check-in with event staff. 
  • Provide all of the necessary items needed for your presentation, unless otherwise agreed upon with the library. 
  • Adhere to the welcoming atmosphere of the event and refrain from providing materials or exhibiting behaviour that is discriminatory, or promotes religious or political doctrine. 
  • Provide an image and/or logo and short bio for the library's website and other promotional materials. 
  • Grant permission to the Whitby Public Library to publish or use any and all photographs and videos taken of me on this date. 

Accessibility Regulations 

The Whitby Public Library is required by law to abide by the Regulations set out in the Accessibility for Ontarians with Disabilities Act. All library staff, volunteers, and contractors, including but not limited to presenters and trainers, must receiving training in accessible customer service, information and communications, employment, transportation and built environment, and also in the Ontario Human Rights Code as it relates to disability.    
Presenters may be asked to make accommodations in the program that they offer through the Library.    
You can view the Accessibility Standards Training Manual online at: whitbylibrary.ca/documents/IASRTraining.pdf or request a copy by calling Shelby Moffatt or Erin Wilson at 905–668–6531 Ext. 2007 or emailing outreach@whitbylibrary.ca

 have read and agree to all the terms and conditions outlined in this contract.
 have read and agree to all the terms and conditions outlined in this contract.

Sign above