Our room rental availability calendar is now available online. You can view availability and submit your room rental request. Requests will be reviewed by our room rental team and responded to within two business days.
We have Smart TVs available for use during your rental in Meeting Room 1A and 1B, and Meeting Room 2 at the Central Library!
Meeting Room 1B – 80” Smart TV
Meeting Room 1A – 90” Smart TV
Meeting Room 2 – 75” Smart TV
Easy Setup
On the day of your meeting, a TV remote and an HDMI cable, along with an easy “How-to” instruction card will be in the meeting room.
The Smart TVs are easy to use-- simply connect your laptop to the TV using the HDMI cable provided. The TVs also provide a more comfortable viewing experience; keep the room lights on as the TV’s performance is not affected by any ambient light.
If you have any questions please contact roomrentals@whitbylibrary.ca or 905 668-6531 x. 2024.
The Smart TV equipment was provided through
the generous support of The Rotary Club of Whitby.
Room Rental Policy. (PDF Format)
Basic Room Arrangements. (PDF Format)
Download Adobe Acrobat Reader.
Room Rental Hours: Monday to Friday 8:30 am to 9:00 pm, Saturday 8:30 am to 5:00 pm. Use outside those hours requires special arrangements and may not be possible.
Full payment of the room rental fee is due 2 business days prior to the date of the rental.
Proof of Insurance
As of February 1st, 2024, the Whitby Public Library will require all groups or individuals booking a room rental to provide a certificate of Commercial General Liability insurance naming the Whitby Public Library Board and Corporation of the Town of Whitby as an additional insured in the amount of $2,000,000 per occurrence. A copy of the insurance certificate must be provided to the Library at least 2 business days prior to the date of the room rental. If proof of insurance is not received the room rental will be cancelled.
If you do not have your own insurance, our Facility User Liability Program fee will be added to the cost of your rental.
Room Rental Office Hours: Monday to Friday 9:00 am to 4:30 pm
Room bookings are not available on Sundays.
905 668-6531 x. 2024 or roomrentals@whitbylibrary.ca
Rates listed below are based on a 2-hour rental Room rental fees will be prorated to reflect the actual length of the booking. Rooms must be booked for a minimum of two hours. | ||
| Non-profit | Commercial | |
| Meeting Room 1 (A & B) | $90.00 | $180.00 |
| Meeting Room 1A | $45.00 | $90.00 |
| Meeting Room 1B | $45.00 | $90.00 |
| Meeting Room 2 | $30.00 | $60.00 |
| Fees do not include HST | ||
Rates listed below are based on a 4-hour rental Room rental fees will be prorated to reflect the actual length of the booking | ||
| Non-profit | Commercial | |
| Meeting Room 1 (A & B) | $160.00 | $320.00 |
| Meeting Room 1A | $80.00 | $160.00 |
| Meeting Room 1B | $80.00 | $160.00 |
| Meeting Room 2 | $55.00 | $110.00 |
| Fees do not include HST | ||
Meeting room capacities:
Meeting Room 1A and 1B
- Theatre style 72
- Banquet style 60
- Classroom style 30
- Conference style 40
- U-style 38
Meeting Room 1A Only
- Theatre style 36
- Banquet style 36
- Classroom style 18
- Conference style 22
- U-style 20
Meeting Room 1B Only
- Theatre style 36
- Banquet style 36
- Classroom style 18
- Conference style 22
- U-style 20
Meeting Room 2
- Banquet style 16
- Classroom style 12
- Conference style 14
- U-style 11
Complimentary amenities included in each meeting room include Smart TV, sink, countertop, flipchart and whiteboard, screen, podium (upon request), and assistive listening device (upon request).
Groups using an outside phone line will be responsible for any long distance phone charges incurred.
Room dimensions:
Room 1A: 25' W x 25.5' L - 3' narrower by kitchen
Room 1B: 23' W X 25.5' L - 3' narrower by kitchen
Room 2: 18' W x 15.3' L
| Equipment: | |
| Microphone set includes stand & speaker | $10.00 |
| Blu-Ray/DVD Player (includes the cost of the Smart TV) | $10.00 |
| Outside phone line and teleconference device | $10.00 |
| Fees do not include HST | |